PRIVACY POLICY

 

 

BY CLICKING I agree to the terms and conditions. WHEN SIGNING UP FOR A USER/CUSTOMER ACCOUNT USING DriverUP YOU AGREE TO COMPLY WITH THIS PRIVACY POLICY.

This Privacy Policy can be updated and changed whenever necessary/ We are trying our best to keep your information and preferences secure. This Privacy Policy can be updated and amended whenever necessary/ We are striving to keep your information and preferences secure. We know how important it is to feel secure when you are online, so we ensure your data privacy, as you are now on an encrypted (SSL) connection whereby the information transmitted is encrypted and processed by us only with your consent. Remember that you can express your choice about your personal data processing at any time during our collaboration.

We are fully aware that the GDPR merely provides a modernized, compliance legal framework based on responsibility for the protection of personal data.

The processing of your data is necessary to provide you with the products/services you require. In this respect, we are taking several security measures to protect you online. One of the measures we are taking to ensure transparency and proportionality toward you is to eliminate unnecessary collection of personal data and minimize the data we collect. That is why we just ask for the information we need and store it to improve your experience.

The latest applicable version of the Privacy Policy will be displayed on www.expressoft.eu or on the DriverUP App, which is why we recommend that you periodically check its content for any such updates or modifications, as this is an online contract. Any update/modification is immediately applicable, but will not be retroactive, unless a legal provision stipulates so.

 

All information provided in this policy, the processes and the analyzes performed are complete, accurate, and correct, fully reflecting the organization’s activity in terms of personal data processing and storage.

 

The Company is an information technology company whose main business is connected to software development. EXPRESSOFT TECHNOLOGY also operates activities relating to the development and management of a mobile application for deliverers, which allows economic operators of food units such as restaurants, cafés, confectionery shops, etc., in different cities, located in different areas, to take and manage orders, manage the team of drivers, keep records of receipts and economic operators’ deliverers to be able to confirm delivery, view and check at all times the delivery address, the products requested and other order details and view at the end of the day statistics on receipts, deliveries and commission received, under an assumed commercial agreement with the Company.

 

Information about us: EXPRESSOFT TECHNOLOGY SRL, a legal entity governed by the Romanian law, with its registered office in Bucharest, registered with the Trade Register under no. J40/1167/1991, tax number RO1581947, hereinafter Expressoft. E-mail address: contact@expressoft.eu.  The title, copyright and intellectual property rights in DriverUP belong to Expressoft. THE SOFTWARE and the related documentation are protected by the Romanian Copyright Act and by the international copyright treaties. Expressoft is an information technology service provider, does not provide food services or other services not related to its profile.

 

Contact form found in the Contact section of the platform www.expressoft.eu or on the DriverUP App in each User’s account.

www.expressoft.EU and the DriverUP App, hereinafter the Website, is owned by Expressoft Technology SRL.

 

We value the right to privacy and the protection of the personal data of each of us, therefore through this privacy policy we want to inform DriverUP visitors of the types of personal data we collect through our App and the way we use, disclose, and protect such information. We collect and use personal data in the ways described here, and so as to comply with our obligations and your rights.

 

As required by Regulation No 679/2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (the “Regulation”), DriverUP is bound to process safely and only for the specified purposes, the personal data you provide us about you via the App.

 

Please read this Privacy Policy carefully and make sure you understand it. Acceptance of this privacy policy is assumed when you first visit the DriverUP App. If you do not agree to this Privacy Policy, you must immediately cease using the App.

 

Please note that signing up on the App and/or using it is only allowed for persons over 16 years of age.

 

1.                     Who is this Privacy Policy addressed to?

This Privacy Policy applies to:

·          the processing of your personal data collected by us through the App and your use of the App. The App may contain links to other websites. Please be aware that we have no control over how your data are collected, stored, or processed by other websites and we recommend that you check the privacy policies of such third party websites prior to submitting any data thereto.

·          This Privacy Policy also applies to personal data collected by DriverUP through our pages marked on social media platforms.

This Privacy Policy is incorporated and is part of the applicable Terms and Conditions of use of the App available at www.expressoft.eu.

 

2.                    What personal data do we process, on the basis of which legal bases, for what purpose and for how long?

Ø    What data do we process?

Depending on how you use the App, we collect certain personal and non-personal data about you as follows:

·          When you create an account on the App, you send us: identification data: e-mail address, phone number, surname and first name, geographic location, including location history.

Ø    When you access the App, you provide us information such as: geolocation, identification data such as: surname and first name, phone number. What are the purposes for processing?

In general, the purpose of processing personal data is to provide the DriverUP services for your benefit, such as viewing and checking at any time the delivery address, the products requested, and other details regarding the order made by the Consumer to whom you are delivering the order.

In particular, we will use your personal data as follows:

·          Provide and manage your account on the App;

·          Provide and manage access to the App;

·          Provide the services supplied by DriverUP to your benefit; this may include, as appropriate, the following:

a)                 Create and manage the account on the App;

b)                Enable the geolocation service to receive from economic operators of food units such as restaurants, cafés, confectionery shops where you are employed and/or with which you collaborate, the orders to be delivered to the final consumer.

c)                 Provide support services provided by DriverUP;

·          Personalize and customize the services offered by DriverUP to your benefit; we always want to offer you the best online experience. To do so, we may collect and use certain information related to your behavior as a deliverer, delivery times over specific distances, etc.

·          Provide answers to your e-mails;

·          Any other specific purpose for which you have expressly given your consent, if any;

·          For marketing, as follows:

DriverUP does not carry out any marketing activities on our legitimate interest in promoting and developing our business.

·          To defend our legitimate interests

There may be situations where we will use or transmit personal data to protect our rights and business. These may include:

a)                 measures to protect the App and its users from cyber-attacks;

b)                measures to prevent and detect fraud attempts, including the transmission of information to the competent public authorities;

c)                 measures to manage the various risks;

d)                the exercise of rights, including before state authorities, such as courts of law.

·             To comply with our legal obligations.

Ø    What is the basis for the data processing?

The general reason for the above-mentioned personal data processing is the conclusion and performance of the contract between Expressoft Technology and you, but in some cases the reason may also be a legal obligation we have or our legitimate interest in defending our business, being understood that we make sure that all measures we take guarantee a balance between our interests and your fundamental rights and freedoms.

Where the basis for processing is a legal obligation, we generally base our processing on the legal provisions such as the obligation to secure goods and values laid down by the applicable law in this area, the obligations provided by the tax and / or accounting legislation, including with regard to the archiving obligations.

The processing of personal data is not related to other recording systems.

Ø    How long do we retain your personal data?

As a general rule, we will not store your data longer than necessary, depending on the purpose and basis for which we process them.

Therefore, we will store your personal data according to the following criteria and the categories of personal data affected:

·             as long as you have an account on our App; you may request us to delete certain information or close your account at any time and we will respond to such requests, subject to certain information being retained after the account is closed, where the applicable law or our legitimate interests require to do so;

·             as long as we are bound by the legal provisions;

·             during the conclusion and performance of the contract between Expressoft and you, and a period of 3 years thereafter, or if necessary, until all rights and obligations arising therefrom are fulfilled;

·             for the duration for which you have given consent if processing is based on consent.

 

4.                    The rights you enjoy as a result of personal data processing

 According to the Regulation, you benefit from the following rights under the circumstances of the processing grounds:

-                      the right to be informed regarding your personal data processed by DriverUP;

-                      the right of access. You have the right to obtain from DriverUP confirmation that they are processing your personal data, and if so, access to such data and information such as the purposes of the processing, the categories of data processed, the recipients or categories of recipients, the storage period or where not possible the criteria to determine this period;

-                      the right to rectify inaccurate personal data or complete them (please contact us in this respect);

-                      the right to deletion (“the right to be forgotten”) by DriverUP of personal data in accordance with the applicable legal provisions;

-                      the right to restriction of processing, which may be exercised in one of the following cases:

a)                 you challenge the accuracy of the data, the restriction being valid for a period that allows the Company to check the accuracy of the data;

b)                the processing is illegal, but you do not want to delete the personal data processed;

c)                 DriverUP no longer needs the personal data processed, but you need them to acknowledge, exercise or defend a right in court;

d)                you have opposed the processing of personal data, the restriction being valid for the length of time during which it is verified that the legitimate interests of the DriverUP do not affect your rights.

-                      the right to data portability, based on the right to data portability you have the right to receive a copy of the personal data concerning you and which you have provided to DriverUP in a structured, commonly used and machine readable format, and you have the right to request transmission of these data to another operator, without obstacles from DriverUP, when the processing is carried out with your consent, for the performance or conclusion of a contract to which you are party or where processing is carried out by automated means;

-                      the right to oppose to the processing of personal data - at any time, you have the right to oppose, for justified and legitimate reasons related to the particular situation, that personal data be processed, insofar as the legal conditions are met;

-                      the right not to be subject of an individual decision, according to which you have the right to request and obtain the withdrawal, cancellation or re-evaluation of any decision based solely on automated processing (including profiling) which produces legal effects or affects you in a similar manner, to a significant extent;

-                      the right to go to court or the national supervisory authority for the processing of personal data. You have the right to lodge a complaint with the supervisory authority: National Supervisory Authority for Personal Data Processing, 28-30 G-ral. Gheorghe Magheru Bd., sector 1, postal code 010336, Bucharest, Romania, phone +40.318.059.211, +40.318.059.212, fax: +40.318.059.602, e-mail: anspdcp@dataprotection.ro. You are also recognized as having the right to go to court.

With regard to the rights related to automated decision-making and profiling, DriverUP does not take decisions based on an automated decision-making process with respect to you, based on the personal data covered by this processing.

To exercise these rights, the user can send a written, dated, and signed request to dpo@expressoft.eu.  

 

The exercise of the rights provided in Law 679 / 2016 (GDPR) is entirely incumbent on the controller who is legally bound to designate a person in charge with the processing of personal data within the organization. This person will develop a set of technical and organizational measures to secure the processing of data and is required to inform the controller with respect to the nature of the processing processes, types of information and how these processes are carried out within the organization. The controller has the responsibility and obligation to ensure that such measures are implemented, that there is no risk of security breaches or information leakage, and that the legislation in force regarding the data processing and the rights of data subjects is complied with. The person in charge can be contacted at dpo@expressoft.eu.  

Please contact us for any request, question or matter related to the way we process your personal data, or send a written, dated and signed request to exercise your rights under Regulation No 679/2016, to Expressoft Technoloy SRL, with head office in Bucharest, or at e-mail address: dpo@expressoft.eu . You are also recognized the right to go to court.

 

If you request the deletion of data, please note that this is an irreversible process and if you wish to use the DriverUP services again we will need your new consent to collect and process these data.

The maximum time for solving the requests sent to the DriverUP shall be 30 days. This may be extended once, in accordance with the Regulation.

 

5.                     Recipients of the Personal Data Processed

In general, the personal data we collect is intended for use by the DriverUP (our own employees; suppliers and their employees) and the final consumer to whom you deliver the order, and only as an exception are communicated to other recipients. TO STAY UP TO DATE ON HOW THE DriverUP CUSTOMERS WHERE YOU ARE HIRED OR WITH WHICH YOU COLLABORATE TO RECEIVE ORDERS THAT ARE TO BE DELIVERED TO THE FINAL CONSUMER ON DriverUP PROCESS YOUR PERSONAL DATA, WE RECOMMEND YOU ACCESS THE PERSONAL DATA PROCESSING POLICY SECTION ON THEIR WEBSITES.

 

In this way, DriverUP may contract third parties as part of the activity of supplying services to you. Such third parties may be: accounting/financial/legal service providers or generally provided by such professionals, IT service providers, telephone service providers, integrated call-center solution providers, order management solution providers, banking service providers and payment processors, couriers, carriers, search engines, etc. In some cases, we may provide them with all or some of your personal data. We shall not provide the data without making sure that they are strictly necessary for the purpose for which they are transferred, and the transfer is accompanied by security guarantees in accordance with the legal requirements of the Regulation for the transfer to the agents/third parties. 

 

In some cases, we may transfer your data to other persons when we have a legal obligation to do so. Or when we are in the course of a judicial procedure to defend our rights.

 

We can also transmit your personal data to the public authorities (Prosecutor’s Office, Police, courts of law and other competent state bodies), on the basis and within the limits of the legal provisions or following duly justified requests.

 

Despite the protection measures taken to protect your personal data, we state that the transmission of information via the Internet in general or via public networks is not entirely secure and there is a risk for the data to be viewed and used by unauthorized third parties.

 

DriverUP does not transfer your personal data to third states or international organizations. If DriverUP decides to do so, then this will be made only with DriverUP and, as applicable, the person empowered by the same, complying with the provisions of the Regulation.

 

6.                     Refusal to Give Us Personal Data

If you choose not to provide us with the personal data collected through the App, which are required for the purposes mentioned above, except for marketing purposes, we shall not be able to provide the services required by you and to put at your disposal certain sections/services on the App, such as the account creation and administration section/service available on the App, but you will be able to use other sections of the App without restrictions.

 

7.                     Security of Personal Data Processing

The processing of personal data shall be carried out in compliance with the appropriate technical and organizational measures intended to protect data against accidental or unlawful destruction, to prevent loss, alteration, disclosure, unauthorized access, or misuse of personal data, by applying internal and operational procedures for the collection and storage of personal data in accordance with the Regulation.

 

8.                    The processing of personal data within the organization is subject to a number of technical and organizational measures to secure them. These measures are intended to protect information at the level of the organization against security incidents or unauthorized processing.

At the level of the organization, the following security measures have been taken to reduce risks:

Technical measures:

-                     SSL certificate – is intended to secure the exchange of information via the Internet. It encrypts information before it circulates over the Internet. Encrypted information can only be decrypted by the server to which it is addressed. This ensures that information sent to an online website/platform will not be stolen, intercepted, processed. Information about bank cards, passwords and in general any information that is intended to remain private in terms of its nature, as defined by the law, is secured by this certificate.

-                     The SSL certificate of the DriverUP Online Platform is also used to secure e-mails in such a way that the personal data of customers circulate in a secure environment and regulated by a range of security measures ensuring the confidentiality of information.

-                     Automatic back-up – set to a time interval to guarantee information and for all customers to be confident that the information and preferences provided by them do not disappear and are not destroyed, lost, or incorrect in the event of a server failure.

-                     Anti-spam and antivirus filters that prevent malicious content or viruses from infiltrating which can process the data in an unauthorized manner or transmit them to other entities or persons who have not obtained the data subject’s consent.

-                     Protecting the customer profile content by introducing a more complex password generation rule. Asking the customer, on creating the account, to provide a password meeting a higher complexity criterion (alphanumeric + special characters);

-                     Securing modules and scripts that communicate inside the platform. Constantly checking the functionality of the elements involved in customer-server, server-customer interaction.

-                     Checking and improving modules to keep them up-to-date to prevent vulnerabilities. This measure prevents the identification of vulnerabilities at global level in the platforms used, 0-day vulnerabilities that may intercept data exchange and implicitly personal data in customer’s interactions with the platform or of the process manager with the customer and the platform.

-                     Classifying the types of access by the process manager – administration groups, the possibility to add or delete certain rights on a user with full access – customizing access as needed.

-                     Protecting with password the device from which the process manager performs the data processing to prevent unauthorized interference.

-                     Firewall – software and hardware installed in the server location of the company that provides online platform hosting, designed to protect the server and network equipment from cyber-attacks, unauthorized intrusion, installation of malicious software that may endanger platform users’ personal data. The firewall blocks the access of unauthorized persons to the information stored on Internet connected equipment.

-                     Access to the data processing systems where personal data is processed is only possible after the authorized person has been successfully identified and authenticated (e.g., with username and password or chip/PIN card), using the best security measures. In absence of an authorization, access shall be denied.

-                     All access attempts, both successful and rejected, are logged (user ID, computer, IP address used) and archived in a format according to audit rules for 3 months. To detect any misuse, the server performs repeated, random checks;

-                     Access is blocked after repeated incorrect authentication attempts.

-                     Regularly checking the platform’s vulnerabilities which might allow for the retrieval of information and personal data. Hosting has security measures and solutions that recurrently scans the processed files and the flow of data circulating inside the platform;

-                     Fighting the risks of security breaches by taking technical and organizational precautions by securing the platform and constantly upgrading it with stable versions.

-                     Securing with password the equipment that has direct access to the order table and customer delivery/invoicing data to prevent unauthorized access and implicitly any unauthorized interference by unapproved persons.

Organizational measures:

-                     Destruction of documents which are no longer required (notes, erroneous invoices, etc.) using a document destroyer at the disposal of the process manager;

-                     Removing the human factor risk by prohibiting the processing of information outside the secured platform, except for the drawing up shipping notes in the courier’s platform, which is also a secure environment;

-                     Adopting security measures without differentiating between types of customers (new/existing/potential);

-                     Adopting an internal policy to check processes and processing on placing the product for delivery or on receiving information about an order or a potential offer;

-                     Avoiding customer differentiation by means of mechanisms that can positively or negatively profile a data subject. For this reason, we do not require any personal data related to sexual orientation, sexual interests, gender, religion, membership to movements or groups, etc. Customers are free to order and choose what they desire. With this measure, we believe that we respect the integrity of the person and avoid any track of analysis/profiling based on such criteria.

-                     Informing customers about the procedure for delivery, return and processing of orders;

-                     Training the process manager on the risks of processing personal data outside the online platform.

-                     Training the process manager on the need for notification in case of a major security incident.

-                     Training the process manager on managing situations that may occur when processing data within the platform (errors, errors in use).

-                     Training the process manager on the use of the information he/she processes and awareness of the nature of the personal information;

-                     Forbidding the processing of data outside the platform by managing orders directly in the platform user interface, without any need to process data in other unsecured and vulnerable environments.

The process owner shall be regularly trained on:

·          The principles of data protection, including technical and organizational measures,

·          The requirement to keep data secrecy and confidentiality with regard to the organization’s secrets and business secrecy, including the transactions carried out;

·          Proper, careful use of data, data media and other documents;

·          Telecommunications secrecy;

·          Other specific confidentiality obligations, where necessary;